What is a Leave Management System? Let’s explore.


Diving through records without an adequate system is hectic for the employers. Leave management is one of the functions of Human Resource Management which helps the organizations in resource planning. It becomes very difficult for the employers to browse through the emails just to find out that one of their employees is absent and to update it in excel sheets. Leave Management System serves this purpose through a holistic system. 
Leave Management is a system brought about by the advancement in technology. It facilitates the management in managing the leaves with a much greater accuracy, reliability and efficiency. Leave Management System is an amazing technology which is backed by the policies of an organization, it encompasses the whole strategy of an organization.
The records of leaves are maintained in the system which facilitates the organization to a great extent. This system helps the organizations to manage the things with a great ease.

Benefits of Leave Management System

Let’s explore some of the benefits of Leave Management System:
1. Better handling of information
The Leave Management System provides accurate information regarding leave records. This helps the organization in planning with great accuracy. This accuracy becomes a competitive advantage for the organization as it relieves the management from hectic paperwork involved in leave management.
2. Time saving mechanism
Compared to legacy systems used for leave management, the Leave Management System saves a lot of time and effort. This time saved can be utilized in other productive works which further creates a higher level of productivity and financial benefit for the organizations.
3. Increased employee satisfaction
A good Leave Management System increases the satisfaction level of the employees as there is an involvement of the system in the process of requesting for leaves. The employees are satisfied by the transparency offered through this system.
4. Cost reduction
Leave Management System reduces the cost which is utilized in all the paperwork involved. The cost of time saved by the company could also be considered as cost reduction. This cost reduction in turn becomes a competitive advantage for the organization.
5. Ease of use
This system is very easy to use when compared to legacy systems. The Leave Management System often has a comprehensive dashboard which has all the functions necessary for leave management. This includes payroll management, leave acceptance or rejection and leave policy.
6. Helps in payroll management
Leave Management System helps in payroll management. Many of the leaves are unpaid, the amount of which is to be deducted from the salary. The Leave Management System ensures that the salary calculation is accurate.
7. Improved discipline
Leave Management System backed by policy can improve discipline in any organization. This is done through systematic management of all the leaves of the employees.
8. Reduced errors
The errors made by humans are eliminated when a systematic method of leave management is used. The data is handled with the help of an automated system. This automated system is the foundation of the leave management activities of an organization.
9. Better decision making
The decisions are made on the grounds of much better information. The system gets rid of the traditional email and excel use, this ensures that the data is arranged systematically and the refined data is obtained whenever there is a need.

Features of a Leave Management System:

A good Leave Management System should have the following features:
1. Extensive dashboard
A Leave Management System should have an extensive dashboard and user interface which could be managed easily. Modern Leave Management Systems are all equipped with such interfaces which facilitate effective management.
2. Customizable fields
A good Leave Management System should have customizable fields so that those could be adjusted according to the requirements of an organization. These fields are adjusted according to the strategic directions of the organizations.
3. Cloud Based
A good Leave Management System should be cloud based so that the data could be accessed from any location and at any time. This function offers a great flexibility for the management of the organization.
4. Automatic leave calculation
The leaves are adjusted automatically in this system. The management is not required to manually adjust the leaves of an employee, this automation saves much of the time of management which ensures a greater level of productivity.

Challenges of Leave Management System:
1. Leave Tracking
First there is a need to set adequate policies that how many leaves should be offered to whom and at what conditions. The system is backed by leave management policies of an organization.
2. Payroll Errors
It is very difficult for the companies to maintain an adequate payroll system. Some of the leaves are paid and some aren’t. There is an effect of unpaid leaves on payroll. Managing this effect sometimes becomes very hectic for the companies.
3. Informing the employees
One of the greatest challenges of leave management is that the employees are needed to be informed about their leaves remaining. The system is usually equipped with a notification system which alerts the management as well as employees about their leaves remaining.
4. Review of leave request
The management is needed to approve the leaves which the employees request, it becomes very difficult for the employers to decide which leaves to accept and which ones to reject.

Conclusion

The Leave Management System is one of the greatest revolutions brought about by the advancement in technology. It is a necessity of the organizations as it makes the leave management function very efficient and reliable. Time will tell how many organizations implement this system. However, what we can tell now is that the organizations will surely benefit from this system when implemented.

 Related Article:

Must Read: Understanding Payroll Process In 2020
Must Read: Top Tips For Candidate Screening. How Lms Can Be Used For It?
Must Read: Cloud Vs. On-Premise Software: How They Compare
Must Read: Responsive Leave Management System Used In Companies

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