Why an Organization Needs Leave Management System
So what is a leave management system? Let’s explore.
Diving through records without an
adequate system is hectic for the employers. Leave management is one of the
functions of Human Resource management which helps the organizations in
resource planning.
It becomes very difficult for the
employers to browse through the emails just to find out that one of their
employees is absent and to update it in excel sheets.
Leave monitoring system serves this
purpose through a holistic system. Leave management is a system brought about
by the advancement in technology. It facilitates the management in managing the
leaves with a much greater accuracy, reliability and efficiency. Leave
management system is an amazing technology which is backed by the policies of a
company, encompassing the whole strategy of the company.
The records of leaves are maintained in
the system which facilitates the organization to a great extent. This system
helps the organizations to manage the things with a great ease.
Let’s explore some of the benefits of
leave management system:
Top Benefits of
Leave Management System
1.
Better handling of information
The Leave management system provides
accurate information regarding leave records. This helps the organization in
planning with great accuracy. This accuracy becomes a competitive advantage for
the organization as it relieves the management from hectic paperwork involved
in leave management.
2. Time saving mechanism
Compared to legacy systems used for leave
management, the leave management system saves a lot of time and effort. This
time saved can be utilized in other productive works which further creates a
high level of productivity and financial benefit for the organization.
3. Increase employee satisfaction
A good leave tracking system increases
the satisfaction level of the employees as there is an involvement of the
system in the process of requesting for leaves. The employees are satisfied by
the transparency offered through this system.
4. Cost reduction
Leave tracking tool reduces the cost
which is utilized in all the paperwork involved. The cost of time saved by the
company could also be considered as cost reduction. This cost reduction
5. Ease
of use
This system is very easy to use when
compared to legacy systems. The leave management system often has a
comprehensive dashboard which has all the functions necessary for leave
management. This includes payroll management, leave acceptance or rejection and
leave policy.
6. Helps
in payroll management
Leave management system helps in payroll
management. Many of the leaves are unpaid, the amount of which is to be
deducted from the salary. The leave management system ensures that the salary
calculation is accurate.
7. Improved
discipline
Leave management system backed by policy
can improve discipline in any organization. This is done through systematic
management of all the leaves of the employees.
8. Reduces
errors
The errors made by humans are eliminated
when a systematic method of leave management is used. The data is handled with
the help of an automated system. This automated system is the foundation of the
leave management activities of an organization.
9. Better
decision making
The decisions are made on the grounds
with much better information. The system gets rid of the traditional email and
excel use, this ensures that the data is arranged systematically and the
refined data is obtained whenever there is a need.
Top
Features of a Leave Management System
A good leave management system should
have the following features:
1. Extensive dashboard
A
leave management system should have an extensive dashboard and user interface
which could be managed easily. Modern leave management systems are all equipped
with such interfaces which facilitate effective management.
2. Customizable fields
A good leave management system should
have customizable fields so that those could be adjusted according to the
requirement of organization. These fields are adjusted according to the
strategic directions of the organizations.
3. Cloud Based
A good leave management system should be
cloud based so that the data could be accessed from any location and at any
time. This function offers a great flexibility for the management of the
organization.
4. Automatic
leave calculation
The leaves are adjusted automatically in
this system. The management is not required to manually adjust the leaves of an
employee, this automation saves much of the time of management which ensures a
greater level of productivity.
Challenges
of leave management system
1. Leave Tracking
First there is a need to set adequate
policies that how many leaves should be offered to whom and at what conditions.
The system is backed by leave management policies of an organization.
2. Payroll Errors
It is very difficult for the companies to
maintain an adequate payroll system. Some of the leaves are paid and some
aren’t. There is an effect of unpaid leaves on payroll. Managing this effect
sometimes becomes very hectic for the companies.
3. Informing the employees
One of the greatest challenges of leave
management is that the employees are needed to be informed about their leaves
remaining. The system is usually equipped with a notification system which
alerts the management as well as employees about their leaves remaining.
4. Review of leave request
The management is needed to approve the
leaves which employees request, it becomes very difficult for the employers to
decide which leaves to accept and which ones to reject.
Conclusion
The leave management system is one of the
greatest revolutions brought by the advancement in technology. It is a
necessity of the organizations as it makes the leave management function very
efficient and reliable. Time will tell how many organizations will implement
this system. However, what we can tell now is that the organizations will
surely benefit from this system when implemented.
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